01
Inputs
Supplier master data, product lists, purchase relationships, existing declarations, validity dates and preferred communication channels.
Supplier Declaration Management
Supplier Declaration
Management.
100%
Automated
24/7
Monitoring
Any
Format
AI
AI processing
AI
Supplier profilingHistory aggregated
Quality scoringDocument accuracy rated
Compliance checkCertificate validity
Risk assessment2 suppliers flagged
Report readyQuarterly review
Suppliers scored48
Automate long-term supplier declaration management with AI-powered processing, email automation, and seamless customs integration for complete compliance control.
Trusted by industry leaders
Automated Process
5-Step Automated Workflow
Our AI-powered system handles the entire supplier declaration lifecycle from identification to customs integration automatically.
Step 1
Identify Needs
System identifies missing or expiring supplier declarations
- Automatic scanning for gaps
- Expiry date monitoring
- Product-based requirements
- Compliance rule checking
Step 1
Identify Needs
Automatic scanning for gaps
Expiry date monitoring
Product-based requirements
Compliance rule checking
Step 2
Send Requests
Automated email requests sent to suppliers with templates
- Smart email templates
- Multi-language support
- Custom field requests
- Deadline management
Step 2
Send Requests
Smart email templates
Multi-language support
Custom field requests
Deadline management
Step 3
Receive & Process
AI processes supplier responses in any format automatically
- Multi-format processing
- Data extraction
- Validity period detection
- Quality validation
Step 3
Receive & Process
Multi-format processing
Data extraction
Validity period detection
Quality validation
Step 4
Database Update
Declarations automatically added to searchable database
- Automatic categorization
- Metadata enrichment
- Search indexing
- Version management
Step 4
Database Update
Automatic categorization
Metadata enrichment
Search indexing
Version management
Step 5
Monitor & Alert
Continuous monitoring with alerts for expiring declarations
- Expiry tracking
- Proactive alerts
- Renewal automation
- Compliance reporting
Step 5
Monitor & Alert
Expiry tracking
Proactive alerts
Renewal automation
Compliance reporting
Complete Supplier Declaration Automation
From email requests to AI processing and customs integration - manage your entire supplier declaration lifecycle with complete automation.
Easy Upload
Upload supplier declarations in any format - PDF, Excel, Word, or scan paper documents
Email Requests
Automatically send email requests to suppliers for missing or expiring declarations
AI Processing
AI agent automatically extracts and populates declaration data with validity periods
Expiry Alerts
Get reports and alerts for declarations expiring soon to ensure continuous compliance
Centralized Database
All supplier declarations stored in one secure, searchable database with full audit trail
Customs Integration
Automatically use supplier declarations in customs cases and trade compliance processes
Flexible Input
Accept Declarations in Any Format
Suppliers can provide declarations through multiple channels - our AI processes everything automatically regardless of format or method.
Direct Upload
Upload declarations directly from your computer
PDFExcelWordImages
Email Responses
Suppliers respond via email with attached documents
AttachmentsEmail textLinksForms
Request Templates
Send automated requests using smart templates
Multi-languageCustom fieldsRemindersTracking
Bulk Import
Import multiple declarations at once via Excel
Batch uploadMappingValidationProcessing
Real Example
Steel Component Supplier Declaration
See how our AI processes a real supplier declaration from email to customs integration automatically.
Steel Components Supplier
Manufacturing Origin Declaration
Declaration Details
- Product: Automotive steel brackets
- Origin: Germany (EU origin certification)
- Validity: Jan 2024 - Dec 2024
- Certificate: EUR.1 Movement Certificate
Auto-Extracted Information
- HS Code:
- 7326.90.98
- Supplier:
- Metallwerk GmbH
- Expiry Alert:
- Oct 2024
Processing Timeline
Email Received
PDF attachment with origin certificate
2024-01-15 09:23
AI Processing
Extracted data and validity period
2024-01-15 09:24
Database Updated
Declaration stored with search indexing
2024-01-15 09:24
Customs Integration
Available for automatic use in customs cases
Ready for use
Expiry Alert Set
Alert scheduled for October 2024 to request renewal
Industry Solutions
Comprehensive Use Cases
From manufacturing to retail, our supplier declaration management serves every industry with precision and compliance.
Manufacturing Companies
- Raw material supplier declarations
- Component origin certificates
- Quality compliance documents
- Environmental certifications
- Safety data sheets management
Frequently Asked Questions
Common questions about supplier declaration management
Our system automatically identifies missing supplier declarations and sends customized email requests to suppliers using smart templates. Suppliers can respond in any format - PDF attachments, Excel files, or even plain text in the email.
Suppliers can respond with PDFs, Excel files, Word documents, images, or even plain text in email. Our AI processes all formats automatically and extracts the relevant declaration information.
Our AI uses advanced document processing and natural language understanding to extract key information like product details, origin, validity periods, and certificate numbers from any format.
The system automatically tracks validity periods and sends alerts before declarations expire. You can configure alert timing and automatically trigger new requests to suppliers for renewals.
When processing customs declarations, our AI automatically checks for relevant supplier declarations and applies them to the customs case, ensuring compliance and reducing manual work.
Yes, the system handles unlimited suppliers and products with automated categorization, search functionality, and bulk processing capabilities for large-scale operations.
Integration
Seamless integration
Connect Digicust with your leading customs software providers for streamlined operations
ERP & TMS
Systems
Systems
Any software
via API
via API
Protocols
REST APISFTPEmailEDIMCP
Integration types
ERPTMSE-CommerceCRM
Testimonials
Trusted by industry leaders
Real results from real companies transforming their customs operations
90% Time Saved
"We reduced our processing time from 3-4 hours to just 10-15 minutes per declaration. The efficiency gains are remarkable."
ZLS Logistik ServiceZLS Zoll und Logistikservice GmbH
Read the ZLS case studyMaster customs and trade compliance workflows with agentic AI.
From source data to an approved customs result
Supplier declaration software with a controlled path from request to reusable evidence
Digicust reduces repeated follow-up work while preserving the declaration, validity period and supplier evidence required for origin decisions.
02
Automated workflow
Identify missing coverage, send requests, process returned documents, validate core fields, follow up automatically and link accepted evidence to products.
03
Checks and sources
Supplier and product identity, declaration period, signatures, origin wording, covered agreements, conflicting records and upcoming expiry.
04
Outputs
Coverage status, validated declaration records, evidence links, exception tasks, reminder history and data for origin calculations.
Automation and human control
Outreach and routine validation can run automatically. Responsible users approve exceptions and declarations with unclear or conflicting evidence.
Illustrative workflow
The system finds products without valid coverage, contacts the relevant suppliers and routes one inconsistent long-term declaration to the origin specialist.